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Guidelines

Grant Guidelines

The Hopewell Valley Education Foundation (HVEF) welcomes creative and innovative proposals that strengthen the teaching, learning, and enrichment that happens in the public schools across the Hopewell Valley Regional School District (HVRSD). We are proud of the excellence of HVRSD schools and look to support projects that enable teachers and administrators to explore new ways to help our schools provide an exceptional and supportive education for all students. 

To apply:

The applicant must download the Grant Application form, complete it, and submit the grant proposal along with any supporting information to info@hvef.org by the grant deadline. The applicant, appropriate administrator (building principal or departmental supervisor) and – if the proposal involves the purchase or installation of technology – the Supervisor of Educational Technology must sign the form prior to submission. Typed e-signatures are acceptable on electronically submitted forms.

We will consider:

  • innovative pilot programs, typically funded for one year and, if demonstrated to be successful, will thereafter likely be supported by the district
  • equipment purchases that support stronger teaching and learning outcomes
  • speakers or programs that deliver unique educational experiences

We generally don’t fund:

  • individual professional development opportunities
  • field trips
  • projects involving or benefiting very few students
  • one-time events
  • furniture purchases, except in limited instances where the association with improved classroom teaching and learning can be clearly demonstrated and the district is not in a position to support the furniture purchase itself

The strongest grant applications will meet the following criteria:

  • The proposed program or initiative supports HVRSD priorities, including but not limited to inquiry-based learning, STEM education, social-emotional learning and mental health and wellbeing, etc.
  • The proposed program provides the opportunity for the school/district to benefit the served population beyond one school year
  • The proposed project has the potential to benefit a large number of students/teachers across the district, either through its initial implementation or through a smaller-scale pilot demonstration that could be spread more widely in the future
  • The application identifies a need in the served population through documentation and research, and the application further ties program objectives to that need and how proposed efforts serve to address it
  • The application documents and demonstrates how engaging, creative, or new pathways to learning will be facilitated by the proposed program
  • The proposed budget is detailed in application and is realistic considering the audience size and stated objectives. The budget demonstrates effort at managing costs.
  • Teachers throughout the school(s) and/or district actively support this project
  • The application is professional, grammatically correct, follows format requirements, cites sources where appropriate, and includes pictures/ visual aids when warranted

Examples of past funded projects:

  • Outdoor learning environment at Bear Tavern Elementary School
  • Tower gardens to support vertical farming at Hopewell Elementary School
  • Rain barrel and composting project at Stony Brook Elementary School
  • Bee-Bot robots for interactive learning in Kindergarten classrooms at Toll Gate Grammar School
  • Ongoing author-in-residence series across HVRSD schools
  • Introduction of 3-D printers in school media centers
  • Project Lead-The-Way pre-engineering curriculum at Timberlane Middle School
  • Purchase of purposefully designed “Harkness Tables” to foster engaged discussion and idea-sharing, and tailored teacher training to drive student-led, inquiry-based exploration, at Central High School

Responsibilities of awardees

By accepting a grant from the HVEF, the grant recipient agrees to certain conditions and responsibilities as outlined below:

  1. Funds distributed by the HVEF must be used solely for the purpose(s) and activities described in the grant application. Substantive changes to the project or program, including dates, milestones, or cost, must be reported to your HVEF representative.
  2. Payment of the grant is generally made directly to your school or central administration, in collaboration with the HVEF treasurer. Please contact info@hvef.org to arrange for disbursal of funds. Any unused funds must be returned to the HVEF.
  3. The Hopewell Valley Education Foundation’s support of the project, program, purchase or other outcome(s) resulting from this grant must be recognized and acknowledged whenever reasonably possible, including communication with parents and the public, and recognition on websites, social media accounts, T-shirts, signage or other promotional materials associated with the project.
  4. HVEF board members and/or donors who supported the project may wish to attend an event or program if it is reasonable and not disruptive to any of the participants (including the teacher or speaker). In these cases, the grant recipient is requested to inform the HVEF representative of the date and time of the program.
  5. Key milestones or events that take place during the funded project are documented, and stories and photos of the project’s impact are shared with the HVEF for broader dissemination via HVEF’s print and digital communications vehicles.
  6. A Final Report describing the outcomes of the project as outlined in the grant application must be submitted to the HVEF, preferably within one month of the project or program’s completion, and before the end of the school year. The Final Report form can be downloaded from the HVEF website (hvef.org). Please submit digital images or video either via email or DVD, along with a document listing the names of the people in the photos or video if known, and a brief description of what it depicts. 

Please contact us with any questions related to your application or grant.